A few key details are all we need.
Tell us briefly what you are planning. We will get back to you personally and find out together what suits you best.
- By e-mail
- anfrage@waldgefluester-events.de
- Prefer to talk?
- +49 (0)173 614 98 96
Welcome to our FAQ section! Here you’ll find answers to the most frequently asked questions about your event at Waldgeflüster Eventlocation. From catering and drinks to setup times, you’ll find all the important information you need for perfect planning.
Catering & Drinks
Do we have to use one of your catering partners?
We work with 8 experienced catering partners covering a range of styles and price points. These partners know our venue inside and out and make sure everything runs smoothly. You can also choose an external caterer, but this incurs a fee of 800 €.
What does the caterer provide?
Our catering partners take care of everything to do with the food, including equipment, tableware, service staff, and clearing up. All you have to do is enjoy.
Can the caterer also be booked for beverage service?
Beverage service is provided exclusively by us and cannot be handled by third parties or on your own. When booking the venue, one of our packages must be selected: Schluckspecht or Schnapsdrossel.
Would food truck catering / a midnight snack / dessert be possible?
Yes, both our terrace and the lower grounds in front of the marquee can be accessed directly by vehicle – even with large vehicles.
How does catering work in bad weather?
All of our spaces can be reached from one another while staying dry. The passage from the marquee to the annex/main house is covered. This ensures everything runs smoothly even when it rains.
Can we bring our own drinks?
Beverage service is handled exclusively by us. You can choose between our packages “Schluckspecht” and “Schnapsdrossel”, which include alcoholic and non-alcoholic drinks. Children under 12 drink for free.
How long is the drinks package valid?
The drinks package is valid for the entire duration of your event. In the mood for a long drink in the afternoon? No problem!
May we bring special drinks ourselves?
As long as the drinks match the package you’ve booked, that’s no problem. This means, for example, that no spirits may be brought along if you’ve booked the Schluckspecht package. If you have the Schnapsdrossel package, you’re welcome to bring whatever you like – with no restrictions. However, the per-person price of the packages does not change if you bring your own drinks.
Schedule & Organization
Is there a curfew or a volume limit?
No – night owls that you are, you can celebrate as long as you like. So that our staff can become night owls for you too, a tiered late-night fee applies. The volume indoors/on the dance floor is not limited (though it should stay within a reasonable range) and can definitely be turned up loud enough. In the outdoor areas/marquee, only background music is allowed after 10:00 p.m. – by then most guests are celebrating on the dance floor anyway.
Is a civil marriage ceremony possible on site at Waldgeflüster?
A civil marriage ceremony at Waldgeflüster is not possible. Waldgeflüster is not certified as an official civil ceremony venue of the municipality of Hülben. We kindly ask you to refrain from inquiring with the municipality of Hülben, as their current staffing situation is very strained.
What happens in bad weather?
If the weather doesn’t cooperate, your ceremony will take place in the romantically lit marquee – with rain pattering on the roof, twinkling string lights, and lovingly set tables. Either way, we’ll find the perfect spot for your wedding arch and decorations.
For the champagne reception, there are also plenty of sheltered spots available, so you and your guests can enjoy the moment – whatever the weather.
Where will the champagne reception take place?
If you’ve booked Package 3, the choice is entirely yours. Arguably our most beautiful option is the champagne reception at our outdoor bar. If the weather is bad, we set up the champagne reception in the passage between the annex and the marquee. That way your guests have plenty of options to take shelter in the main house, the marquee, and under the parasols.
Where can the first dance take place?
In our experience, there is plenty of room on the dance floor for you and your guests. The advantage here is that the party can start right away. Alternatively, you can have your first dance outside under the open sky – the party then continues inside on the dance floor.
Can your marquee be heated in cold temperatures?
Yes, we ensure comfortable temperatures with powerful, silent radiant heaters.
Where can our guests park?
There is plenty of parking available on site. The best place to park is next to the RV park. From there, it’s only about 150 m along a paved footpath to Waldgeflüster. Of course, guests with limited mobility can also be driven up to the back (for drop-off and pick-up only). Parking the wedding car right in front of the venue is no problem.
When can we start setting up?
Setup depends on whether there is an event on the day before yours. If no event is taking place, you can start on the afternoon or evening of the previous day. If there is an event on the previous day, setup starts at around 11:00 a.m. on the day of your event.
By when do our decorations need to be taken down?
As with setup, this depends on the day of the week / our event schedule. As a rule, please plan to have takedown completed by 10:30 a.m. at the latest (it’s important to us that the next party has enough time for their decorations and can set up in peace). Please be fair, stick to this “deadline,” and allow a little extra time for takedown. If no event is taking place here the following day, we’re a bit more flexible – we’ll discuss that with you individually.
Special Requests
Are sparklers, torches, or fireworks allowed?
Sparklers: Allowed outdoors.
Torches: By arrangement.
Fireworks: Strictly prohibited due to our forest location.
May we use confetti?
Conventional confetti is not allowed, as it is hard to remove and harms the environment and the forest. We recommend “natural confetti” made from dried flower petals.
May we release balloons (with wish notes)?
Unfortunately, that’s not possible. Our wedding venue is located in the middle of the forest. Most of the balloons would get caught in the trees, and we absolutely want to avoid this kind of pollution – thank you for understanding.
Can chairs be set up just for the ceremony?
Unfortunately, this is not possible, as we don’t have enough chairs for the marquee and the open-air wedding ceremony at the same time. Even for smaller parties, we cannot offer this service, as the handling and time involved are too great.
Planning & Contact
Is a tour of the venue possible?
Yes, we offer tours by appointment. Feel free to contact us anytime to find a date that works. We look forward to meeting you!!
How does the booking process work?
After signing a detailed booking contract, a down payment of 1,000 € is required to make the booking binding. A second down payment is due six months before the event.
When should flowers and the cake be delivered?
Please always plan for flowers and the cake to be delivered on the day of the event itself. That way they stay fresh, and nothing will clash in case decoration setup is only possible on the event day.
Can we still reach a taxi company at night to pick us up in Hülben?
We definitely can’t guarantee that. For this reason, we strongly recommend making arrangements with a taxi company in advance. Tried-and-tested options include the shuttle service from “Bussle” (www.sbussle.de), F.A.M Sicherheit UG (info@fam-sicherheit.de), and Benni Wenner (www.fahrservice-wenner.de).
Do you have more info about the adjacent RV park?
You can park your RV at the RV park (Wohnmobilhafen) free of charge. More information about the RV park can be found here: https://www.huelben.de/wohnmobilhafen/.
Equipment & Technology
What equipment is available on site?
Waldgeflüster awaits you with everything you need for your special day. In addition to stylish basic furnishings with tables, chairs, and benches, we also offer state-of-the-art multimedia technology: a projector, sound system, and lighting, as well as portable speakers with microphones – everything to showcase your celebration perfectly. We’re happy to share all the details on request and are here for whatever you have in mind.
Is a projector available?
A professional projector that delivers a great picture even when it’s not completely dark can be set up in the marquee with a separate sound system. Our portable speaker incl. microphones can then be used in parallel. To connect picture + sound, all you need is your laptop with an HDMI port. A projection screen is also available.
Can the DJ bring their own equipment?
Of course, your DJ can also bring their own (complete) sound and lighting equipment. In your own interest, please make sure it doesn’t take up too much space on the dance floor.
Is there Wi-Fi on site?
Wi-Fi is generally available, though signal quality can fluctuate. For music, we recommend downloading it in advance.
Are there power outlets outdoors?
Powering a band/singer/etc. is no problem here: we have outlets all over the outdoor areas – at the open-air wedding ceremony spot, seating nook, outdoor bar, marquee, and terrace. There are also plenty of three-phase power connections for the caterer.
Is there a dance floor?
Our indoor dance floor offers a real club feel – right next to the bar, so your guests are always in the middle of the action.
What exactly is the getting-ready cabin?
Our additional getting-ready cabin can be used for the couple’s styling and is designed exactly for that. Retro sofa, full-length mirror, vanity table, ring light, Bluetooth speaker, opaque curtains…everything is there to spend fun hours getting styled with your bridal party/stylists.
More ideas for using it after/instead of styling:
Kids’ playhouse: You can also use the cabin as a kids’ playhouse. We’ve placed the furniture along the edges to create a play/crawling area in the middle of the cabin. It’s also super convenient for nursing on the sofa or putting the little ones to sleep in the evening.
Photo booth: The boho ambiance with the retro sofa also makes a great photo backdrop, and of course you can set up your photo booth here as well.
PS: The cabin is insulated all around, protecting against heat/cold/noise.
If you’re interested in using it, please let us know (e.g., during the final planning meeting).
Is there a changing table?
A professional changing table for your baby guests is installed in the women’s restroom.
Are there high chairs for children on site?
We have 5 high chairs available that you’re welcome to use.
Do you have glasses / coffee cups?
We have everything on site for the beverage service we provide – you don’t need to worry about a thing. Glasses for all drinks and cups + teaspoons for coffee/tea are on site.
Still have questions? We’re here for you!
Still have open questions or need more information? Then get in touch with us directly! We’re here to help with advice and support to address all your questions. Together we’ll develop a concept that fits you and your celebration perfectly – whether it’s an intimate ceremony with your closest circle or a big party with all your loved ones.
Send us a message or give us a call – we look forward to hearing from you!
